In the past few years, more and more people have opted to work remotely from their homes. Naturally, this number has significantly increased due to the pandemic. Even now, as things are going back to normal, employees aren’t eager to return to offices, and managers understand that this setting doesn’t affect their productivity at all.
Nowadays, the key to running a successful company is ensuring the best communication possible, not only between employees and their managers but also between different departments and even offices from other cities. It is why regular meetings and conferences are essential and why you need to introduce the av systems integration. In the following article, we will discuss some major components you need to bring into your conference room.
Displays
Let’s start with the most obvious thing. Every conference room needs a display. It doesn’t only enable you to see all the participants, but you can also use it to give presentations, update your department on the latest developments, use solutions to share the screen from your laptop or tablet, etc. When it comes to implementing this solution, you have multiple options.
You can go with a single screen for a small conference room or if all the participants are present at the meeting. You can use it to provide people with a visual representation of what you are presenting so that they can look at it and listen to you at the same time.
Considering the technology we have nowadays, you should probably go with dual displays. This way, you will be able to show your content while looking at the employees who are not physically present. This simple feature, as some might call it, can significantly boost everyone’s productivity.
Audio and/or video conferencing
Speakers & Microphones
These are the vital tools every conference room needs. After all, there is no point in installing the displays if you cannot hear or speak to people who are off-site. When it comes to these, you should leave the decision regarding their placement to professionals. Yes, you have a few options. They can be installed below the display, built into the ceiling, or placed in the middle of the table. However, several things, such as the size of the room and the layout of the furniture, can affect the sound quality. Your goal needs to be to reduce interferences and echo, which is why you should leave this decision to the company you choose to install the entire system.
Video Camera
A camera is another vital item you need with it comes to video conferencing. Once again, here you get to choose between several models. Pan-tilt-zoom cameras are most commonly used in conference rooms since they can easily be adjusted via remote control. On the other hand, you can go a step further and invest in something more sophisticated, like a 180-degree angle camera. When considering these, you also need to think about the room’s layout to make sure you have chosen the right devices that can capture everyone present at a meeting, i.e., it doesn’t leave anyone out of the field of view.
Interactive Whiteboard
If you spend a lot of time brainstorming ideas with employees, you will definitely need an interactive whiteboard. It doesn’t only facilitate the entire process by enabling you to easily write on it and use different colors, shapes, and fonts, but some of them can be connected to a conferencing platform. In a nutshell, it will enable you to include remote employees in the process because they will be able to see everything you write on the board via Zoom. It goes without saying that this will not only boost the overall productivity but also build a strong connection between participants regardless of where they are at that moment.
Connectivity Set-up
When deciding on the system you should get, the time needed to set everything up needs to be your number one concern. You don’t want to waste time, and you probably want to start the meeting as soon as possible. Here, you have three options – wired, wireless, or a combination of the two, but the truth is that it all comes down to your preferences and needs. Generally speaking, people prefer wireless one to eliminate the presence of cords and cables and make the room more comfortable. However, the wired ones can provide a more stable connection in some instances, and there are numerous methods to hide all the additional items that come with it.
Control Panel Solutions
Finally, you need to ensure you get the best solutions to ensure everything will run smoothly at any moment. After all, you will use this panel to manage every aspect of the system, which is why you need to investigate the software thoroughly.
