Communication is essential within any business, as it is crucial that you can stay connected to the entire team. As technology has continued to evolve, our way of communicating with people has evolved too, which means it is now easier than ever to stay connected within a workplace.
For many years, emailing was the number one way to contact someone within your team, and while emails certainly can be effective, they could be more efficient. Over the past decade or so, new methods of communication have been introduced, which aim to provide the most effective and convenient way of communicating with co-workers.
Microsoft Teams from Office 365 support is a communication platform that has improved communication within businesses in a number of different ways. If you are a business leader and have been looking for ways to improve communication within your team, this article is for you. Keep on reading to find out the many benefits of Microsoft Teams.
Group Calls
One way that Microsoft Team improves communication in business is that it allows people to easily and efficiently organise group calls. If your business relies on team meetings, then it is important that you can easily connect with your team whenever you need to. Creating a group call easily can be a huge advantage for businesses, as they can spend their time effectively communicating with everyone individually. Instead, you can create a group call and speak to everyone simultaneously.
Additionally, Microsoft Teams allows you to schedule group calls way in advance, giving everyone a chance to add the meeting to their calendar. Having everything scheduled and organised can help improve the efficiency of your workplace.
Individual Chats
As well as the ability to organise group calls, with Microsoft Teams, you can also have individual chats with your co-workers. Many people assume that Microsoft Teams is just for large video calls, but this is not true. Teams is a communication platform; one part of that platform is instant messaging. When you need to contact someone in your workplace, you only sometimes need to do it via video call, especially if you only ask a quick question.
With Microsoft Teams, you can chat with your colleagues, allowing you to ask them any quick questions. For example, if you are working on a collaborative project, you may need to ask your co-worker a quick question, which you can do so via an individual chat between just the two of you. This saves a lot of time, and you can return to work as soon as possible.
Audio Calls
Another way that Microsoft Teams improves communication within a workplace is that it allows for people to have quick audio calls. Only some meetings need to be on video, and instant messaging will not be adequate if you need to communicate with someone in detail. This is where audio calls come in; they allow you to call someone quickly and efficiently chat about work.
For people who work from home, having to jump into a video call can be much pressure, especially when you need to dress professionally. Audio calls are the perfect solution for this as it allows for efficient communication in a stress-free way. If your question is too complex to type, you can call them and discuss it that way instead.
Microsoft Teams provides a quick and efficient way to communicate within a workplace through its audio call feature. Not all meetings require video, and instant messaging may not suffice for in-depth conversations.
Audio calls allow you to quickly contact someone to discuss work without the added pressure of video calls, which can be stressful for those working from home. Audio calls provide a stress-free solution for effective communication, allowing you to discuss complex issues without the need for dressing professionally or jumping into a video call.
Share Live Documents
Within a business, it is important that you can share files with your teams and that everyone can access the documents they need. Another benefit of Microsoft teams is that it allows businesses to share live documents with everyone on a call.
So, if you are working on an important project and have many video calls to discuss the work, you can easily share the documents live on the call so that everyone can see them at once. This improves communication massively as it means there is no room for error or miscommunication because everyone can view the same documents.
Sharing files and documents is crucial for effective collaboration within a business. Microsoft Teams offers a convenient feature that enables teams to share live documents during video calls. This means that if you are working on a project and have multiple video calls scheduled to discuss the work, you can easily share the documents live on the call, allowing everyone to view them simultaneously.
Sharing live documents eliminates the possibility of misunderstandings and errors due to different versions of the document, ensuring that all team members have access to the same information. Overall, this feature significantly enhances communication and collaboration within a business.
Keeps Remote Workers Connected
One of the best ways that Microsoft Teams improves communication within a business is that it allows remote workers to stay connected. Whether your business is fully remote or you are hybrid, it is essential that all of your workers can stay connected throughout the day.
Microsoft Teams is a communication platform that makes it easy for remote workers to communicate with their colleagues whenever necessary, which means they can continue to work successfully from home. It is clear that remote work is here to stay, and it is only because of communication platforms like Microsoft Teams that businesses can stay remote.
